PHPCon Poland Speaker Information

Hello and welcome to the speaker lineup of the PHPCon Poland! We’re delighted to have you and can’t wait to see you on stage. This guide is intended to provide you with all the information required or just useful for you to deliver a killer performance.
This year's edition will be slightly different than earlier. Facing the high risk of foreign guests' withdrawal - either because of the restrictions, still possible in the autumn, or because of the unpredictable geopolitical situation - this year we have decided to limit the agenda to domestic presentations only, although not necessarily in Polish. We firmly believe that this step is necessary, but a one-off, and that next year we will be able to return to the international character of the conference.
If you need any additional help or guidance, please consult organizers or write an e-mail under info@phpcon.pl or call Darek Grzesista under +48.604435060.

Session Timing

Your time slot is limited to the amount of time you requested during this C4P and includes:

  • your workshop or talk,
  • a Questions & Answers session, if you’re planning for one (not valid in shutter slots - they are shorter than 0h30),
  • 5 min. minimum courtesy time for the next speaker to come and prepare their equipment.

Please arrive at least 10 min before your speech, prepared to setup your equipment once the speaker preceding you leaves the stage. If you need any help in setting up your equipment, let us know beforehand. Sessions are planned back-to-back, but the rooms are fairly close to each other, so attendees won’t have to spend a lot of time moving between rooms.

Check the conference program to see where and when your workshop or talk was scheduled.

Room arrangement

  • 6 workshop rooms in the Villa Verde hotel:
    • are flat,
    • have a classroom setup with desks, chairs and extension cords for participants,
    • host max. 40 persons,
    • have a table and chair.
  • 3 lecture rooms in the Villa Verde hotel:
    • are capable to host approx. 200 persons each,
    • both are flat,
    • have a dedicated lectern, table and chair on stage,
    • use spotlights to help audience to focus it's interest on stage.

Technical details

Every lecture hall and workshop room provides wi-fi internet access, however, we still suggest that you prepare complete offline version of your presentation, for your own, well-understood, safety.

Plan to present from your own laptop, or contact us beforehand if you cannot use your own equipment. Technical details of the room and stage setup are:

  • lecture hall screens are in 16:9 format,
  • the best video plug for us is HDMI or evt. VGA/D-Sub analog one; make sure you have a proper and tested converter - especially if you plan to bring your own Macbook,
  • sound equipment is available in every lecture room (but not workshop room); we are also ready to grab sound from your laptop's via mini jack (3.5mm) line-out, if needed,
  • we provide one hand-held and one hands-free head microphone in each room; let us know which one do you prefer, right before your talk,
  • bring your own remote control and laser pointer for slides, if needed,
  • there are no confidence monitors other than your laptop screen on the lectern, so get to know your slides,
  • typically, during the talk, our technical stuff will do a timing for you; if you rely on your own clock and don't like when somebody keeps distracting you, let us know before your start,
  • the lecture hall will generally be lit well at the back, but we'll keep the lights low in front of the screen so that even dark slides should display well,
  • your stage will be extra lit by the spot-light reflector - try to not go beyond the light and stay well-visible for attendees in the hall and on the recorded material,
  • by submitting a talk (not workshop) you agree that it will be recorded, including your person on stage, your voice and slides; we’ll make the recording available on the internet by default, so, if you disagree to that, let us know before or after the conference - we will respect your decision and give up from publication.

If you need any equipment for your presentation, that isn’t mentioned above, please contact us to see if we can arrange it.

Talk selection methods

As soon as the Call for Papers closes, our Programme Committee will get to work. We will notify you as soon as possible of the eligibility, rejection or reserve allocation of the submitted proposals.
The Programme Committee retains the right to select and announce proposals in advance, even before the end of voting, and (in some cases) the right to refuse to give reasons for not placing a proposal on the agenda.
The decision of the Programme Committee is binding and not subject to appeal.

This year's package

  • full conference pass (including talks, workshops, catering, refreshments and coffees),
  • 2 complimentary hotel nights – Friday to Saturday (October 28/29) and Saturday to Sunday (October 29/30),
  • additional complimentary night on Thursday to Friday (October 27/28) for workshop speakers,
  • compensation for presenting a workshop in the amount of 500 PLN per every 2-hour slot (1000/half day, 2000/full day) under the condition of issuing invoice by you, paid after delivery of workshop,
  • after-party on Saturday evening (October 29),
  • we can cover your transportation costs across Poland if you provide the invoice or receipt issued to the Conferia company.

Our speaker package doesn't include, in particular:

  • travel expenses from abroad (find more about the reason at the top paragraph of this document),
  • accommodation and meals other than specified above - it's as important as we want to provide a single (exclusive) room for every speaker.

Due to tax law duties, we can reimburse only costs documented by invoices and/or receipts issued directly to Organiser (Conferia LLC), with proper VAT ID.

Tips for Submission

We strongly encourage potential speakers to submit more than one submission on more than one topic. The more submissions you contribute, the more options you give us to pick you.
Be sure your talk title and abstract define the exact topic you want to talk about and what you hope people will learn from the session. In previous years, some submissions sounded interesting but we just didn't have enough detail for them to make the final cut.

Promotion and Social Media

We’re immensely social and there for you to connect with conference attendees, before, during and after the event. Send us your social media links, we’ll follow you, re-publish your posts and tweets and help you get noticed. Please help us out as well by re-publishing or re-tweeting our content.